RESPONSIBILITIES AND FUNCTIONS OF INTERGROUP POSITIONS
Group Representatives
General Chair/ Vice Chair
Treasurer
Recording Secretary
Corresponding Secretary
Delegates to the Annual Business Meeting (ABM)

SERVICE COORDINATORS & COMMITTEE CHAIRS
Information Line Coordinator
Meeting List Coordinator
Inspiration Line Volunteers
Literature
Website Coordinator
Social
Institutional Outreach
Retreat Committee Chairperson
Headline News Editor

Group Representatives:
Sobriety Requirement: Established autonomously by each meeting group

In accordance with SLAA’s 4th Tradition – autonomy of groups - each group may choose to elect one of its members to serve as their meeting’s representative to Intergroup. The Group Representative is a liaison who, to the best of their ability, carries their meeting’s group conscience to Intergroup and carries back to information on the services, activities and monthly group conscience of Intergroup. Our collective experience leads Intergroup to suggest that Group Representatives ought to have familiarity with the 12 Steps and 12 Traditions; continuous self-defined sobriety; regular attendance at the meeting they have been elected to represent; attendance at the business meeting for the group they represent, the ability to attend Intergroup meetings regularly; ability to copy and distribute information shared at Intergroup meetings, communicate thoughts and questions posted by the represented group and present these questions at Intergroup meetings and a willingness to serve. Group Representatives are welcome and encouraged, but not required, to sit on at least one Intergroup service committee.

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General Chair:
Sobriety Requirement: 1 year

Leads the Intergroup meeting; sits on the annual ad hoc Budget Committee; and may choose to attend the Annual Business Meeting of SLAA Fellowship-Wide Services. Our collective experience leads Intergroup to suggest that the General Chair shall have a strong sense of the 12 Steps and 12 Traditions as well as at least a rudimentary proficiency with Robert’s Rules of Order; ability to work well with others, experience in leading a group, continuous self-defined sobriety; be well situated to attend Intergroup meetings regularly; and have a sincere desire to serve the Fellowship. Additionally, the General Chair reviews the meeting minutes taken by the Recording Secretary and submits the reviewed minutes to the Corresponding Secretary. The General Chair is welcome, but not required, to coordinate a service or sit on at least one Intergroup committee in addition to those already mentioned.

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Vice Chair:
Sobriety Requirement: 1 year

Runs the meeting in the absence of the Chair and performs other service as needed. Our collective experience leads Intergroup to suggest that the Vice Chair shall have a strong sense of the 12 Steps and 12 Traditions as well as at least a rudimentary proficiency with Robert’s Rules of Order; continuous self-defined sobriety; be situated to attend Intergroup meetings regularly; and have a desire to serve. Additionally, the Vice Chair is welcome and encouraged, but not required, to sit on at least one Intergroup committee.

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Treasurer:
Sobriety Requirement: 2 years and accounting or bookkeeping skills

Responsible for processing 7th Tradition contributions and other donations received from SLAA groups and members. The Treasurer also manages SLAA-GDVI’s bank account from which the Treasurer pays GDVI’s bills and reimburses GDVI’s trusted servants for approved expenses; makes recommendations for dispensing funds; creates income/expense reports; and presents those reports to Intergroup monthly. The Treasurer also develops a suggested annual budget, sits on the annual ad hoc Budget Committee, and presents the Budget Committee’s suggested Annual Budget to Intergroup for approval by December of each year. Our collective experience leads Intergroup to suggest that the Treasurer shall have a strong sense of accounting practices, the 12 Steps and 12 Traditions; continuous self-defined sobriety; be situated to attend Intergroup meetings regularly; and have the desire to serve. The Treasurer is welcome, but not required, to sit on an additional Intergroup committee.

See additional Job Description for Treasurer.

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Recording Secretary:
Sobriety Requirement: 6 months

Takes the minutes at Intergroup meetings, types them and emails them to the Corresponding Secretary and the General Chair for review. Finished minutes should be delivered to the Corresponding secretary three days prior to the monthly Intergroup meeting. Our collective experience leads Intergroup to suggest that the Recording Secretary ought to be familiar with the 12 Steps and 12 Traditions; have or be willing to develop proficiency with Robert’s Rules of Order; continuous self-defined sobriety; be situated to attend Intergroup meetings regularly; possess sufficient skills with creating computerized documents and emailing; and have a desire to serve. Additionally, the Recording Secretary is welcome and encouraged, but not required, to sit on at least one Intergroup committee.

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Corresponding Secretary:
Sobriety Requirement: 6 months

Sends GDVI meeting minutes, meeting lists and informational flyers and announcements to all SLAA members, the attendees of the Intergroup meeting as well as to those groups who have requested minutes. The corresponding secretary maintains the email and snail mailing lists. The CS also coordinates the activity/social event flyers, checks for accuracy of these fliers, and places these flyers in the monthly mailer. The CS also picks up the mail at the Philadelphia 30th St Station mail box, and assembles all agenda items for each GDVI board meeting. Our collective experience leads Intergroup to suggest that the Recording Secretary ought to be familiar with the 12 Steps and 12 Traditions; continuous self-defined sobriety; be situated to attend Intergroup meetings regularly; possess sufficient skills with managing computerized documents, maintaining email group lists and sending and receiving email; and have a desire to serve. Additionally, the Corresponding Secretary is welcome and encouraged, but not required, to sit on at least one Intergroup committee.

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Delegates to the Annual Business Meeting (ABM)
Position Requirements: ABM delegates must have experience in being an active member of the GDVI board, committee chair and/or acted as an active meeting representative and have one year continuous self described sobriety.

a. Each Intergroup shall be entitled to one delegate member for up to the first five groups it represents, and one for each additional five groups or fraction thereof.

b. Localities without Intergroups which seek representation at the Conference, shall have at least one delegate member, the exact number, determined using the same proportionate system as described above. In any dispute concerning the number of delegate member(s), the Board of Trustees shall make the determination, subject to appeal to the Conference.

c. Whenever possible, delegate member(s) and alternates shall be selected at least 120 days before the annual Conference and their names forwarded immediately to Fellowship-Wide Services.

d. If an Intergroup or locality does not select its delegate member(s) and alternate(s) or fails to inform Fellowship-Wide Services before the Annual Conference, such delegate member(s) and/or alternate(s) may appear at the Conference with evidence of their due selection deemed credible by the Trustees, and such delegate member(s) shall be seated.

e. It is suggested that each delegate member be elected for a term of two years at the discretion of the electing group or intergroup, and in addition to attending the Annual Business Conference, should serve the Fellowship-Wide Services Conference in its year-round business for such term. Terms may be abridged by the electing body for lack of participation or for cause.

f. A delegate member should not serve for more than four consecutive years, respecting the tradition of rotation of leadership, except for reasons to be decided by the local Intergroup with respect to its own delegate member(s).

g. The delegate member(s) should be selected for judgment, experience, stability, willingness and for faithful adherence to the Twelve Steps, Twelve Traditions, and Twelve Recommended Guidelines of S.L.A.A.

h. Whenever possible, a delegate member should have a minimum of six months of continuous sobriety prior to the date of submitting qualifications and continuing to the date of the Conference.

i. Delegate member(s) may be instructed as to the desires of the Intergroup they represent.

j. As participants, delegate member(s) shall not be bound by the wishes of their Intergroup, but should not vote against these wishes unless situations arise at the Conference that make it necessary for the best interest of S.L.A.A. as a whole.

k. Communication concerning the Conference to the Intergroups shall be both direct and through the delegate member(s).

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SERVICE COORDINATORS & COMMITTEE CHAIRS

Meeting List Coordinator:
Sobriety Requirement: 6 months

The Meeting List Coordinator updates the full GDVI Meeting List on a monthly basis and sends a PDF of such to the Corresponding Secretary and to the Web Site Coordinator for distribution. At the month of each quarterly solstice, the list is renamed “Winter, Spring, Summer, or Fall” with the year, and also dated e.g., “This list was last updated on 12/21/2010.” Since approximately 2001, GDVI has maintained the meeting list via PC software as a Word document.

The meeting list should be updated and submitted to the corresponding secretary at least three days before the monthly GDV Intergroup meeting.

See additional Job Description for Meeting List Coordinator.

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Information Line Coordinator
Sobriety Requirement: 6 months

The Information Line Coordinator is the contact point-person that connects SLAA member-volunteers interested in responding to calls for SLAA meetings and information with the opportunity to do so. The Information Line Coordinator speaks with prospective volunteers, explains and confirms the volunteer meets the 6-month sobriety (self- defined) requirement for the service, the duties of the Line, provides the volunteer with instructions to retrieve messages from the Line, and offers guidance on making return calls. The Coordinator works toward achieving a level of staffing that allows for each volunteer to take the line one day a week and to respond to the daily messages in each of the mailboxes (see below). Additionally, the Information Line Coordinator accesses messages left on the following mailboxes: FWS Telephone number, Intergroup Information, Literature Purchases, and Changes to the Meeting Lists.

Information Line Volunteers return calls, mail out meeting lists, make meeting referrals, and refer calls to specific members when necessary. The Information Line is a multi-box voice mail system. Volunteers access 3 of the mailboxes: Beginner’s Meeting Information, Requests for Meeting Lists and Requests for Return Calls. Each mailbox is password protected and clear instructions are given to volunteers for access. Volunteers are ALWAYS needed to maintain an appropriate rotation of service. Expenses are reimbursed.

See additional Job Description - Information Line Coordinator.

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Inspiration Line Volunteers
The Inspiration Line Committee coordinated volunteers who leave inspirational messages. They also listen to feedback given to their sharing. It is used as an everyday tool and in times of crisis. The line is as close to a 24 hour, human connection as is possible right now.

See additional Job Descriptions for coordinator and volunteers for the Inspiration Line

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Literature
Sobriety Requirement: 6 months

The Literature Committee supplied the groups of the Delaware Valley with literature that was purchased from Fellowship Wide Services. GDVI bought the literature at a discount and sold it for the list price. In 1999 we sold 139 Basic Texts and 2758 pamphlets. Theoretically, the money that is generated would then be used for 12th Step work by providing literature for those who cannot afford it, particularly those in prison, treatment centers and new meetings that are just getting started. The requirements of the position is to have a commitment to expedite the orders for literature as quickly as possible.

See additional JOB DESCRIPTION - Literature Committee document.

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Website Coordinator
Sobriety Requirements- 6 months, and Web Site Maintenance Experience required

SLAA-GDVI Website - Primary Purpose:

The SLAA-GDVI Website shall uphold the 5th Tradition of SLAA: “To carry the message of recovery to the sex and love addict who still suffers.” As such, the Website shall be maintained responsibly and responsively to meet the needs of the fellowship. The SLAA-GDVI Website shall strive – in its content and its user-friendly layout - to invite the newcomer to feel welcome and the seasoned member to feel supported. All content ultimately appears as an expression of SLAA-GDVI group conscience as guided by a Higher Power.

Maintaining the Website Responsibly – Basic Content:

{ The SLAA-GDVI Website shall contain pages that share basic information about sex and love addiction as SLAA understands it. The Website Coordinator develops, prudent information that may be added to assist the still-suffering addict learn about the disease and the SLAA recovery process

Maintaining the Website Responsively – Events and News Content Management:

{ The Website Coordinator shall update the site as close to immediately as possible when new Intergroup-approved or FWS materials, events, or news becomes available, shall update the Meetings Mini-List, work with the Website Committee when initiating new content and the Home Page and Inspiration Page may be regularly updated solely by the Website Coordinator if appropriate.

Website Coordinator - Suggested Qualifications:

- Honesty, open-mindedness, willingness, and a solid understanding of SLAA’s 12 Steps and 12 Traditions.

- Several years (3 or more) SLAA membership and a minimum of six months self-defined sobriety.

- This position is a commitment. The SLAA-GDVI Website Coordinator shall have or make sufficient time to maintain the Website (occasionally as much as 4 hours per week).

- Experience, 1 year or greater, with desktop publishing or graphics design on a PC or Mac, or equivalent experience with website design. (Prodigies also welcome.)

- Excellent attention to detail, writing and editing skills; must catch formatting and design inconsistencies, as well as correct grammar, typos, and punctuation.

- The Website Coordinator shall attend SLAA-GDVI meetings, minimally at least every other month in person. A written report shall be submitted to the General Chair when attendance is not possible (include number of monthly meeting list requests, number of new visitors, etc.).

See additional SLAA DVI web site guidelines document.

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Social
Sobriety Requirement- 6 months

Plan and organize sober social events throughout the year.

In 2009-2010 the GDVI Social Committee planned one social event per month. These events include annual ongoing events like the Canoe Trip, or the Game Nights, but also smaller events that were suggested and run by volunteers from the GDVI population. Social activities included: Trip to a Delaware Science Museum, Hiking up Hawk Mountain, PA, Walk along the Schuylkill River Walk, Rides in the Duck Boat and a night at the Camden Aquarium. The events have 5-15 participants, so the activity is small and intimate. Do you have a knack for planning events? Do you enjoy socializing or do you need to work on getting out? Requirements for this position include internet access, creativity and the ability to create fliers for announcing the events. Have questions? Contact the DVI Corresponding Secretary.

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Institutional Outreach
Sobriety Requirement: 6 months

Main Purpose: Organize and recruit other SLAA Meetings to join in the opportunity to carry the SLAA message of recovery to sex and love addicts who are still-suffering while in treatment centers for another addiction. SLAA’s primary purpose is to carry its message of recovery to the sex and love addict who still suffers. In accordance with that Tradition (5th), the SLAA Greater Delaware Valley Intergroup/Institutions Committee is dedicated to assisting the start of SLAA meetings within area treatment centers.

It Only Takes Two…

It just two people from any meeting are needed to commit to make a meeting at a treatment center—and stick to it by running each meeting for a while it gets off the ground—Finding these two people is what the Institutional Committee chairs need to do.

How is this done? There is a plan and a schedule in place to visit area meetings to spread the word about the Institutions Committee.

Where are the meetings? Many Delaware Valley treatment centers have already been contacted by the 2009-2010 Institutional Committee chairs. A follow-up contact by these chairs should regularly notify the treatment centers of the progress of coordinating SLAA meetings at the treatment center.

What Technical Support is there? The Institutional Committee chairs will help supply the meetings with flyers, pamphlets and books. Also, they are available for technical support to help the volunteering meetings, so they won’t have to navigate “how to get a meeting started in a treatment center” alone.

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Retreat Committee Chairperson:
Sobriety Requirements 6-months,

Event planning experience is suggested. There are two annual retreats, and two separate committee chair positions that are open. One retreat is in the Spring, called the Daylesford Abbey Spirituality Weekend, and the second is in the fall or winter is called the Pocono Step Retreat. Each position requires six months of part time (approximately 5-10 hours a week) work to plan develop and execute a retreat. In a separate document is a description of the planning that goes into a retreat. Each retreat has been in existence for years and has plenty of material documenting the planning process.

How to plan the Step Retreat is attached in a separate document.

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Headline News Editor:
Sobriety Requirements: 6 months

The Headline news is a monthly newsletter that is distributed to all members through the internet and snail mail. Currently, there is no chair for this committee, however in previous years Headline News had been one page, front and back and well received by the members and the members want to see it revived. As such, the Headline News shall be created responsibly and be responsive to meet the needs of the fellowship. The SLAA-GDVI publication shall strive – in its content and its user-friendly layout - to invite the newcomer to feel welcome and the seasoned member to feel supported and informed. All content ultimately appears as an expression of SLAA-GDVI group conscience as guided by a Higher Power.

The Headline News is a synopsis of everything that has happened in the Delaware Valley’s SLAA groups in the past 30 days. Additionally, the newsletter can discuss sobriety from S & LA, add feature articles about recovery, and promote retreats or events that are happening locally and nationally. This position is a very creative and autonomous position. This position is a commitment it can take about 10 hours to publish one newsletter. The SLAA-GDVI Headline News Editor shall have or make sufficient time to develop ideas for columns and stories.. Excellent attention to detail, writing and editing skills; the editor must catch formatting and design inconsistencies, as well as correct grammar, typos, and punctuation. Experience, 1 year or greater, with desktop publishing or graphics design on a PC or Mac, or equivalent experience with graphic design. (Prodigies also welcome.) The Editor shall publish the newsletter during the third week of every month so the corresponding secretary can distribute it to the GDVI members.

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